Privacy Policy

In the course of providing the Service, we may collect the following information.

1. Name
2. Email address
3. Name of affiliated organization, department, and job title
4. Account information and credentials required for authentication
5. Log information (login timestamps, IP address, usage history, administrator action logs, and the like)
6. Content of inquiries

As a general rule, we do not handle the following information through the Service.

1. My Number (the Japanese individual identification number) and other Specific Personal Information as defined under Japanese law
2. Bank account details, credit card information, and other payment information
3. Detailed personal information that is not required for our operations, such as home addresses or personal phone numbers
4. Non-public confidential information and other information that we separately designate as outside the scope of handling

We use the information we collect for the following purposes.

1. To provide, operate, and maintain the Service
2. To authenticate users, verify identity, and manage accounts
3. To respond to inquiries from users
4. To maintain the security of the Service, prevent unauthorized use, respond to incidents, and address audit-related matters
5. To deliver important notices regarding the Service
6. To respond to violations of the Terms of Use and other inappropriate use
7. To comply with applicable laws and regulations

Except where required or permitted by law, we will not provide personal data to any third party without the consent of the data subject.

To the extent necessary for operating the Service, we may use external services such as cloud platforms, authentication infrastructure, and log management. In such cases, we will appropriately select our service providers or contractors and exercise the necessary and appropriate supervision over them.

We implement necessary and appropriate measures to prevent the leakage, loss, or damage of personal data and otherwise to ensure its safe management. The principal measures are as follows.

1. Management of access privileges
2. Use of authentication mechanisms
3. Collection and retention of access logs
4. Appropriate management of system configurations, including those involving external services
5. Review and improvement as needed

Where the data subject requests notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to third parties of retained personal data, we will respond appropriately in accordance with applicable laws. For details on how to submit such a request, please contact us using the inquiry desk listed below.

For inquiries, complaints, or disclosure-related requests regarding the handling of personal information, please contact us at the address below.

We may revise this Policy as necessary. When we make material changes, we will provide notice through the Service or by other means we consider appropriate.

This Policy is published to clarify how personal information is handled on the 4Revs GIH Digital Platform. Its content may be reviewed and revised in response to changes in our operations or to amendments of applicable laws.